School Policies


Good attendance is a major factor in a child’s success at school. Please call the school and let us know if your child will be absent. In the event of a prolonged illness, teachers will provide assignments for pupils to prevent them from falling behind in their work.


In order to promote good work habits and to minimize interruptions to instruction, we ask that you organize your childrens’ schedules so that they arrive at school on time. School instruction begins promptly at 8:30 a.m.

Students Leaving School Grounds

In order to ensure their safety, our students are required to stay for lunch. If it is necessary for your child to go home for lunch, we require that you provide a note to the office or pick up and sign your child out.

Notes & Telephone Calls

It is not always easy to guarantee that personal messages will be delivered, particularly during the confusion of dismissal time. Therefore please inform the school of changes in routine via notes and limit messages to children by telephone to emergencies only. Children will not be allowed to use the telephone to make alternate arrangements to their routines.

Delivery of Lunches and Books to School

We request that all items which parents deliver to the school for their children be left on the counter at the office. Your child will then receive the items. This method will save interrupting your child’s studies.


  • School Newsletters provide information about upcoming events as well as student achievements and community activities. They are one of our key methods of communicating with you so please read them carefully. We are in the process of moving from paper to electronic notices but during this transition year, notices will continue to come home with the youngest or only child in each family. Please be sure your child passes on this information to you.
  • Class Newsletters Each teacher regularly sends home information about class activities in monthly newsletters either on paper or electronically. This information may include curriculum updates, special events and homework/project deadlines.

Pupil Safety

At Myrtle Philip Community School, an emphasis is placed upon pupil safety. School and bus rules are designed to prevent injury to oneself and others. Reminders of safe practices are frequent and occur in classrooms and at assemblies. Our Supervision Aides are vigilant to ensure that your children are safe on the school grounds during recess breaks. Teachers are on supervision duty from 8:10 to 8:30 and 2:45 to 3:00. There is NO supervision on the school grounds after 3:00 pm. When parents become aware of unsafe conditions, they are encouraged to immediately notify the principal who will work to correct the problem.

Sick or Injured Children

Should a child become ill or be injured at school, we do have on staff a qualified first aid attendant. A number of other staff members have also had first aid training to help ensure fast assistance if need be. Parents or emergency contacts will be notified immediately in case of accident. Students who are ill will be isolated in our medical room until parents can arrange for them to be picked up.

Administration of Medication (School Board Policy)

EXCEPT IN EMERGENCY SITUATIONS, teachers should administer (or supervise the self-administration of) medications to pupils only if all of the following conditions are met:

  1. The medication is required while the child is attending school.
  2. A parent has requested the schools assistance and has signed a release concerning administration by the teacher.
  3. Written authorization has been received from the attending physician.
  4. The Public Health Nurse has been informed so that she may complete a Medic Alert Card.
  5. The teacher has received adequate instructions from the Public Health Nurse concerning the administration of the medication.

Emergency Procedures

As per School Board Policy, Myrtle Philip Community School has developed a plan should any emergency occur.

Fire / Earthquake: Children are regularly drilled in the procedures to follow during an emergency including the orderly evacuation of the school building.

Parents: Please do not try to phone the school. We may be trying to reach you or emergency response services. Stay tuned to Mountain FM for instructions throughout the emergency. Teachers will be responsible for your child until your child is picked up from the school. When it is safe to travel, come to the school to collect your child. Your child will only be released to the appropriate parent or emergency contact person.

Parent Volunteers

Parent Volunteers provide an important role in supporting education at Myrtle Philip Community School.

The District recognizes that volunteers should not replace support staff, and accordingly has a letter of understanding with CUPE which describes the activities in which volunteers can participate to assist regular staff, some of which are:

  • instructional support for students, consistent with this letter of understanding in the classroom, library, computer lab and other instruction areas of the school as requested by teachers and approved by the administrative officer.
  • help with special events such as Halloween parties, Christmas parties, Christmas concerts, Birthday parties, pumpkin carving, etc.
  • assist the public health nurse with shots/sight testing and hearing testing
  • assist with sports days and field trips
  • fundraise for classroom or school
  • scribing children’s stories in primary grades

Parents who will be driving children to curricular or extra-curricular activities must have a driver abstract which they can obtain from the Motor Vehicle Branch. The school will keep the records on file

Volunteers who are in the school on a regular basis and working with children are required to submit to a criminal record check. Please consult with the Principal regarding the criminal record check procedure.

Extended Absences

A small but significant number of our students are absent from school for extended periods. Holiday travel and parent business responsibilities are the most common reasons given for extended absence from school. Classroom teachers are not expected to prepare work for children who miss school for family vacations. However, we would be happy to provide you with some suggested activities you can incorporate into your holiday to extend your child’s learning. For example, he/she can record travel experiences in a daily journal. You should read this journal with the writer at the end of every day. Suggestions for improvements in spelling and grammar are appropriate. Letters and postcards to classmates give your child a purpose for practicing written expression. Daily reading is always recommended but it is especially important if the child is on an extended absence. A math workbook of the type available through teaching supply stores, book stores and many drug stores is useful. Take every opportunity to involve your child in real life situations to practice counting, operations and problem solving. Collect and arrange displays of maps, postcards and brochures about the places you visit. Finally, take the time to talk with your child about what you see and experience.


The curriculum followed at Myrtle Philip Community School is that which is prescribed by the Ministry of Education. Teachers are guided by the learning outcomes found in the Integrated Resource Package for each curricular subject. While the learning outcomes in each subject must be met by all students, teachers can elect to teach these outcomes in a variety of ways.

At MPCS, instruction is guided by the following principles of learning:

  • learning requires the active participation of the student
  • children learn in a variety of ways and at different rates
  • learning is both an individual and a group process

Reporting Student Progress

Teachers write three formal progress reports during the year. These reports are sent home in November, March and June. Teachers also provide parents with information on student progress through informal means such as notes home, telephone calls, and student portfolios.

Parent Teacher Conferences

Parent Teacher Conferences are held to discuss the progress of children. While Parent Teacher Conferences are scheduled after the issuing of the first and second report cards, teachers are available for conferences at anytime throughout the school year. Conferences are encouraged, and can be arranged by contacting your child’s teacher.

Student Led Conferences

A departure from the traditional Parent Teacher Conference is the Student Led Conference. Student Led Conferences differ from Parent Teacher Conferences in that the student attends, and assumes a major responsibility for conducting the conference. Children will greet parents, discuss the agenda for their conference, and show or demonstrate examples of learning in several curricular areas.

Non – Instructional Days

The Ministry of Education allows schools up to five days that are specified as non-instructional days and one day for curriculum implementation. On these days, teachers are involved in various activities such as professional development conferences and planning workshops. The dates for non-instructional days are included in the School Calendar.

Homework Policy

Homework assignments should contribute to the educational growth of students and support the school’s goal of promoting excellence in academic performance by:

  • developing organizational and study skills
  • accommodating varying learning styles
  • promoting effective time management

Homework should not be used to extend the school day, provide busy work, or to punish a student for misbehavior.

Time Guidelines- Maximum

Primary Grades- 15 minutes per evening

Intermediate Grades- 30 minutes per evening

Examples of Homework Assignments

  • work not completed in class
  • review of work undertaken in class such as spelling lists, number facts, preparation for tests
  • completion of projects and novel studies
  • home reading programs

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